An eternal pain for professionals when applying for a job is not getting any news about the process. We ourselves can remember how many times we have sent our CVs in the hope of hearing from companies and we are left there, eternally waiting for a response that never comes... or when it does, it is too late.
And this pain is also felt by recruiters, who have to deal with hundreds of applications, which makes it an impossible task to respond to each one in a personalized way.
To ease that pain, in Get on Board you can create message templates to use in the different stages of your recruitment process, and, to help you even more in that, here are some examples that you can adapt for your own company and positions.
Message Template Kit
The keywords @webpro and @job will be replaced with the name of each applicant and the job title, allowing you to use the same set of templates for different recruitment processes.
To create them:
Go to the Message Templates option in your left menu (or by clicking here) > New Template > Enter the title and message > Save and Close.
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The following template examples should be edited to make sense with your company's voice and tone. For each example, you will see a 'formal (A)' and an 'informal (B)' version.
Welcome Message
A.
Hello @webpro!
Thank you for your interest in applying to @job. Our selection process consists of different stages, the first one being the review and pre-selection of profiles. This process can take up to 2 weeks, so we will contact you once this stage is finished informing you if you advance or not in the process.
If you have any questions or additional information you would like to share with us, please contact us by replying to this message.
Best regards,
{your_company_name} team.
B.
Hi @webpro!
We are very happy that you have applied to our @job. Within the next 2 weeks we will be reviewing all applications, so don't despair if you don't hear from us during this time. We will let you know through this same channel as soon as we finish with this first stage of review.
Remember that you can always contact us directly by replying to this message. 😊
Greetings,
{your_name}Technical Challenge Message
A.
Hello @webpro!
We would like to greet you and inform you that we found your profile interesting, so we want to move forward with you in the selection process. This next stage corresponds to the completion of a technical challenge that should not take you more than [insert time].
Here is a link so you can access the challenge.
[Insert link to the challenge]
Once you complete it, you can send us the link with your answer by replying to this message.
We expect your response within the next [insert number of days].
Greetings,
The team of {your_company_name}
B.
Hi @webpro!
How are you? We have good news... We really liked your profile, and that's why we want to move forward with your application to the next stage of the process. This stage consists of a technical challenge that should take you no more than [insert time] to complete.
Here is the link to the challenge: [Insert link to challenge].
Once you complete it you can send us the link to your answer by replying to this message.
You have [insert number of days] days to complete it once we confirm receipt of this message.
Good luck! 💪🏽
{your_name}Message to schedule an interview
A.
Hello @webpro,
We would like to greet you and inform you that we have reviewed your profile and would like to invite you to advance to the next stage of our process, for which we would like to schedule an interview with you within the next few days.
We ask you to share with us at least 3 time options that are convenient for you in order to schedule our meeting.
We look forward to hearing from you,
Best regards,
{your_company_name} team
B.
Hi @webpro, How are you?
We reviewed your application and we love it! We think you fit the profile we are looking for, so we want to get to know you a little better. We want to schedule an interview with you within the next few days. We have these schedule options available:
[Enter available times or link to Calendly or other].
Let us know which day and time suits you best. 🙂
Greetings!
{your_name}Process Delay Message
A.
Hello @webpro,
We would like to let you know that we are still in the process of reviewing applications, a process that has taken longer than expected. That is why we ask for your patience.
We understand that the wait can cause uncertainty and anxiety, so we apologize for that. We hope to get back to you as soon as possible with news about the process.
Best regards,
{your_company_name} Team
B.
Hi @webpro, How are you?
We know you're waiting for a response from our process (and we want to deliver), but the application review has taken us a little longer than budgeted, so I wanted to let you know that we haven't forgotten about you.
We hope to get back to you soon with further updates on the process, but for now we ask for a little patience. 🙏🏽
Thank you very much for your understanding ❤️
Greetings!
{your_name}Discard message
A.
Hello @webpro,
We want to thank you for taking the time to apply to our @job. Please be informed that we have decided to continue without your application, as there are some profiles that better fit the position we are looking for.
The main reason is that this specific position requires skills such as [insert experience], which were not evident in your profile.
However, we invite you to continue applying to future positions that we publish that better match your profile.
Greetings, and best regards
{your_company_name} team
B.
Hi @webpro,
I hope you are doing great. I am writing to inform you that we have decided to move forward with the process without your application, as other profiles were better suited to the position we are looking for.
This specific position requires experience in [insert requirement], which we could not see in your application. However, we believe you have a lot of potential, and we invite you to continue applying in future processes that match your profile and experience.
Best regards,
{your_name}How to use these templates once saved?
You can use your message templates by sending bulk messages for each phase of your process (Kanban board), or within each applicant card in a personalized way.
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